Legal case management software is the decisive way forward if you want to improve the efficiencies of your law firm. Irrespective of whether you are an independent attorney with your own practice or work for a high profile law firm, the reasons for inefficiencies and time lost remain the same and so solution is the same too – outlook case management software.
Outlook Case Management Software – the Evolution
Earlier case management software based on ‘non-Outlook’ systems was not a hit with attorneys and hence delivered quite a hit (financial) to their makers. So the technology guys got their act together to figure out how best to get through to us. As we attorneys are not particularly known for quick uptake of all things technological, they came up with the bright idea of integrating their software with a technology we are already familiar with- Outlook. And what an idea that turned out be! Today the Outlook case management software, in its 4th generation, provides a seamless integration between Outlook and itself, increasing efficiencies manifold in law firms and making lives that much easier for us.
Benefits of Outlook Case Management Software
There are four main areas where Outlook based case management software can help improve the efficiency of your law firm. These are:
All emails received by any attorney pertaining to a particular case get automatically stored in the case management software under the relevant case folder, enabling everyone in the firm to access that bit of information. Moreover, the latest information can be viewed in conjunction with all other information in that thread to give you a comprehensive picture.
The contact details of all persons associated with the case should be readily accessible. Certain contacts are common across more than one case, such as the opposing counsel or an expert witness. Outlook case management software can organize the contacts by party type (plaintiff, defendant etc) and also establishes relationship of each party to the case.
- Appointments/ Calendar
When you fix up an appointment on the Outlook calendar, it gets automatically updated on the case management software, enabling the entire team to become aware of the details.
The tasks function of Outlook that is normally used to create ‘to do’ lists associated with a particular case gets automatically updated in the relevant folder and can be fully integrated with appointments or documents. Using the task function appropriately, it is possible to integrate the documentation function with Outlook so that relevant court forms and other documents are automatically created from Outlook as and when required
Improves Team Collaboration
Because of Outlook integration, all relevant information culled from the various Outlook functions is made available at a central database- the case management software. And everyone across the organization can access the information at any point. This is particularly useful when a case needs team collaboration or when additional perspectives on an issue can develop better and more effective strategies for the client.